Documentation Required On Death Checklist

The documents required in the event of an investor’s death are outlined below. No transactions can be processed unless the full documentation is provided.

Certified Copies

A copy of an original document, which has been signed by any one of the following authorised persons, certifying it to be a true copy of the original:

• a solicitor or Justice of the Peace;
• a police officer;
• a Member of Parliament;
• a person in the service of a local body authority authorised for that purpose; or
• any other person authorised by law to administer an oath.

If an Individual Dies:

And property is in Individual Name:

• Certified copy of Death Certificate
• Certified copy of Probate or Letter of Administration
• Copy of the Will (if there is one)
• Written instructions from the executor or administrator authorising the release/transfer of funds

If property is in Joint Ownership – jointly and severally owned:

If a tenancy in common is not stipulated on the application form then joint tenancy is assumed.

• Certified copy of Death Certificate
• Signed instructions from surviving party if conducting any transactions

If in Joint Ownership – tenants in common:

• Certified copy of Death Certificate
• Certified copy of Probate or Letter of Administration
• Copy of the Will (if there is one)
  Written instructions from the executor or administrator authorising the release/transfer of funds

If a Trustee Dies:

• Certified copy of Death Certificate.
• Signed instructions from surviving party/s if conducting any transactions.

If it is a Corporate Trustee that has been liquidated or wound up:

• Evidence of liquidation or wind up from the Official Assignee or from the Gazette. This rule would also apply to Company’s that are unitholders.
• A copy of Change of Trustee document (if available).
• Verify the identity of any new Trustee.

If a Director of a Company dies:

• Certified copy of Change of Particulars of Directors form (and, if a new Director is appointed an Appointment of Director form). Note: certification in this instance can be by a Director or the Company Secretary of the company in question.
• Verification of the identity of any new Director or Signatory authorised to transact on behalf of the company.