An excerpt from Debbie Mayo-Smith's May 2015 - Business Quick Tip Alert.
If you'd like to subscribe to Debbie's emails or read other useful business related tips you can do so here http://www.successis.co.nz/newsletter/last.htm. She doesn't release them very often and when she does I always find them worthwhile.
Debbie's productivity and email tips are applicable to anyone.
If you're using Outlook or Gmail for your emails this is recommended reading, if not you can probably adapt the concepts to your email tool.
So You Think You're Using Your Email Contacts Well, Do You?
This is a wee departure from my normal quick tips. Please take the time to read - you'll be glad you did.
I do a lot of small group in-house training. After the session I walk from desk to desk for one-on-one help. What I consider appalling is almost every person I see is ignoring their Contacts. They offer you such value when used.
Just last week one lovely lady showed me her contacts - it was an email folder with emails saved from the people she wanted to keep the details of.
Here is my list of five must do contact actions
1. Create a contact
Just because you start typing their name in the TO column and it autofills does not mean you have that person as a contact. Outlook remembers the last 2000 names you've typed. It's simply auto-completing.
To save someone as a contact in Outlook simply drag and drop the email into your contact folder icon. A new contact will open with their name and email address filled. The text of the email will be in the contact to so just scroll down and drag and drop their other address details into the respective fields.
Watch how in my Outlook Boot Camp video.
In Gmail open the email, hover over the little person icon next to the email address and select add to contacts.